The Little Details
We have put together a few of our most frequently asked questions but please do not hesitate to contact us no matter how small your query.
Will COVID-19 affect my Wedding?
Please click here for the latest guidance from Hampshire Registrars.
If you have a question for the Ceremony Co-ordination team please email. They aim to provide a response within 7 working days.
North Hampshire – email@example.com
South Hampshire – firstname.lastname@example.org
Mid Hampshire – email@example.com
Please rest assured if your Wedding is affected in any way by COVID-19 the Guildhall Team will be here is help in every way we can and will discuss all available options with you.
Do you have any special offers?
Please click here to view our current offers.
Does the package price or room hire include the Registrar Fees?
Unfortunately no. The Registrar fees can be found here. This is the responsibility of the couple to contact and book the registrars directly.
Can the venue be booked for exclusive use?
Yes of course – subject to availability. Please speak to your Wedding Coordinator for further details.
What time can I access the venue?
Your room hire needs to include any setting up time i.e. time for chair covers to be fitted, florists to set up etc. If you have booked one of our Wedding Packages access to the venue is 10.00am.
Can I set up the day before my Wedding?
If available you are able to hire the room(s) to allow you to set up. Please speak to your Wedding Coordinator for hire prices.
Can the Wedding Party get ready at the Guildhall?
Of course you can! We have our very own ‘Getting Ready’ Package. Please click here for more details.
Can I tailor the Wedding Package?
Of course. Please speak to your Wedding Coordinator who will be able to discuss options in more detail.
Can we use our own caterers?
The Guildhall has preferred banqueting suppliers which provide all catering services at the Venue except in the case of The Courtyard. You may provide your own catering in the Courtyard for a single payment of £50.00*.
This payment allows access to the kitchen facilities including a dishwasher and large fridge. The responsibility for catering to guests falls solely on the Hirer.
We recommend that if using an external caterer in the Courtyard they visit the Guildhall prior to the Wedding. A copy of relevant paperwork must be provided to the Guildhall from the caterer at the point of confirming the booking.
*Included in all wedding packages apart from Build Your Own
Are Table Decorations Allowed?
Yes that is no problem. We do also have recommend suppliers that can help with the décor.
Are candles allowed?
Yes we allow tea light candles in the rooms you have hired. We ask that the candles are only lit when the room will be occupied and we prefer battery operated candles where possible.
Is Confetti Allowed?
Yes we allow bio-degradable confetti only.
Can we place decorations on the walls?
Yes but we ask that any décor on the walls is secured with white tac or low tac products. Please do not place blue tac, sellotape or anything else that may damage the walls. Any damage following incorrect use of décor will be charged.
Are Sparklers Allowed?
Yes we allow Sparklers outside the Guildhall. We ask that should children be in attendance that they are supervised at all times and that sparklers are placed in the smoking bins provided.
Can musicians play on the front steps when the wedding guests arrive?
As the Guildhall is a public building this will depend if we have any other events in the building. We may not be able to confirm if this is possible until nearer your wedding day.
As well as the grand front steps of the Guildhall why not visit the truly English Abbey Gardens next door or take a short walk to the beautiful grounds of Winchester Cathedral for some truly timeless photographs.
When can I arrange deliveries to the venue?
In most cases you will be able to have your cake/alcohol (if paying corkage) delivered to the venue the day before however please speak to your Wedding Coordinator to confirm.
Is there parking for the Wedding Car?
If you are holding your wedding at Guildhall Winchester you are able to request a bay suspension outside of the Guildhall free of charge for the bridal and attendants’ vehicles. This is included in our wedding packages.
We do also have a number of bays available to hire free of charge behind the Guildhall that you may wish to reserve for Florists, Photographers etc. Please speak to the Wedding Coordinator for availability.
When will the party end?
The Bar will close one hour before and the music half an hour before the end of your hire period. Our wedding packages include room hire until 1am. Please also remember if you have hired your own Band or DJ they will also need to be clear of the venue by the end of your hire time. If the venue is not clear by the agreed time an additional charge per hour will be added to your booking.
Do you have Accommodation?
Unfortunately no, however we do have a range of hotels nearby some offering discounts when holding your wedding at the Guildhall.
Can I pick up my belongings the next day?
This is dependent on how many items are to be left as we have little storage available. Please speak to your Wedding Coordinator.
Will I have to take my decorations down at the end?
Yes as part of the hire conditions the room is to be left clear at the end of the evening as we may have an event in the next day.
We supply a range of tables to suit your requirements. We have round tables in there sizes. The 5.6ft x 6ft table can seat 10 guests, 5fts can seat 8 guests and the smaller 2.6fts can seat 4 guests. We also have 8ft trestle tables that can seat 8 guests.
We will happily hold a date on provisional hold for 14 days while you make a decision. Once you signed your booking confirmation we have the following payment plan in place;
i) We make non-refundable charges for bookings made for civil ceremonies, including marriages, civil partnerships, and/or for receptions.
ii) We charge a non-refundable deposit of £500.00 (including VAT at the prevailing rate) or the total value of the booking whichever is lower.
iii) We require 75% of the total balance of the booking no less than 3 (three) months in advance of the Wedding date.
iv) We charge for the full remaining balance no less that 4 (four) weeks in advance of the Wedding date.